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Do You Want a Job Change? How to Prepare a Letter of Resignation

Letter or resignation is important to submit to your current employer or the company you are currently working.

Letter of resignation or resignation is important for different reasons. This is more than a formal letter and the letter needs to be submitted to the employer for better authenticity for your future job. Whether you have been offered a new higher position or found a new opportunity, you will need to submit your letter of resignation to your present employer or organization.

You may ask a question – why should I submit a letter of resignation? Why should I not only inform my present employer that I am not working anymore? Is it really mandatory for my career or future? These questions are really very important.

Answering the Important Questions about Resignation

Why should you submit a letter or resignation to your current employer?

You should submit a formal letter of resignation to your current employer because you need to have all documents cleared when you apply further for the same post or for the higher designation.

Why should you not inform your current employer verbally that you are leaving the company?

You should not do it. When you were associated with your current organization, you have been given a formal letter of appointment or offer letter or a letter of intent that you have been hired with the company. So, it is your responsibility to submit a letter or resignation when you leave them.

Is it really necessary for my career or future?

It is necessary to inform your current organization that you are leaving the company and your position because it is your first and foremost duty. This duty should be done in black and white, and this would be by way of a resignation letter, otherwise, your company will not do the full and final settlement with you, which you need.

Here, in this post, we are about to discuss some important things about your resignation, the procedure, the importance and how to prepare a formal letter or resignation that you will be having to submit your current employer when you decide to leave your company.

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Here, we have given Part-by-Part, so that you can create a whole new letter of resignation. There are many tell tales you come across while writing a letter or resignation, many think it should be formal and some say it should be standard kind of, though, it should be formal and standard in some situation, as per your designation or post. In a formal resignation letter, you need to follow the things mentioned below, such as:

Part – 1

Date of Resignation
Position or post you are resigning from
Your last day of work
Signature of yours

Part – 2

Albeit, this is nothing but an obligatory part of a formal letter of resignation, but most of the employees feel this part needs to be included. You should not, however, use or write your letter or resignation as a change you are getting and the direct monolog of grievances towards your current employer about the topic, like pay as well as progression. You should stay objective. The accepted standard phrases are:

I am finding a new challenge.
Thank you for your opportunity given to me.
I wish the team and management all the best for all new and existing endeavors.

You can use this format of resignation letter when you need to submit it to your current employer or after you accept the new job opportunity.

Though there are sometimes some protocols to follow before submitting the resignation and some small sized companies do not follow this rule. Though, rules vary from company to company, what one company likes others may dislike. You can ask your HR manager regarding the protocols if there is/are any. If they have, you need to follow them; otherwise, you can use the standard format for submitting the letter of resignation.

Author Bio:

Pallavi is a Hiring Director at Alliance International–an IT Recruitment Agency. She specializes in helping with international recruiting, staffing, HR services, and Careers advice service for overseas and international businesses.

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